Proactor vs. Fellow: Which AI Meeting Notes iS Right for You?

I spent weeks really getting to know Fellow. I didn’t just try it once or twice — I ran my team meetings, client calls, and project reviews through it to see how it handled AI meeting notes, automatic transcription, and the whole meeting workflow.

Fellow isn’t just an AI note taker — it’s built to manage your meetings from start to finish. You can plan an agenda, run the meeting, take notes, and get a recap all in one place. It felt like the ultimate meeting transcription software for keeping things organized.

But after months of use, I learned something: Fellow is great for preparing and following up. In the middle of a high-stakes call, though? That’s where I felt something missing — and where Proactor AI ended up changing everything for me.

Proactor vs Fellow: My Quick Take

After using both tools for weeks, here’s my quick take. Fellow is like the organized meeting planner in the room — it helps you set agendas, run meetings, and keep everything tidy afterward. It’s strong on structure, compliance, and post-meeting documentation.

Proactor, on the other hand, feels like the smart co-pilot sitting right next to you during the call. It still does automatic transcription and AI meeting notes, but it also reacts in real time, surfaces action items while you’re speaking, and remembers context across every meeting you’ve ever had.

If Fellow keeps you organized before and after, Proactor AI helps you win the meeting while it’s happening. That’s the big difference I noticed.

Feature-by-Feature Comparison

After using both, I noticed Proactor had some clear advantages that actually changed the way I work:

• Real-time intelligence: Proactor doesn’t just sit quietly and take notes — it reacts while I’m in the meeting. It surfaces action items, reminds me of things I promised weeks ago, and even suggests how to handle tricky moments in the conversation. Fellow never did that for me.
• Global Context Memory: With Proactor, I can ask about anything from any past meeting — no searching, no context-setting. I just type the question, and it knows. Fellow can search transcripts, but it still feels like manual work.
• Actionable notes: Proactor AI meeting notes are built around next steps, not just summaries. Tasks are ready to track right after the call, without me reorganizing them.
• Seamless offline and online use: Proactor works for both in-person and virtual meetings, without a bot showing up. That means no awkward “AI guest” joining my calls, which sometimes made Fellow feel intrusive.

Feature Comparison Table

From my experience, both tools handle the basics well — but Proactor AI real-time AI Advice and memory features gave me a competitive edge that Fellow couldn’t match.

Memory Duration

This one’s a game-changer. Fellow stores your meetings and lets you search them, but it’s like browsing a library — you still have to go look.

Proactor AI Global Context Memory remembers everything across all your meetings. I could ask about something I said months ago, and it answered instantly — no searching, no guesswork. If you handle long-term clients or projects, this changes everything.

Pricing Comparison

Fellow’s pricing starts lower — $7/month for Team, $15 for Business, $25 for Enterprise — but if you only need transcription and notes, you might be paying for extra features you never use.

Proactor AI annual plans start at $15.99/month for Pro and $39.99 for Business, with generous AI credits and transcription minutes. For me, the value was better because Proactor replaced multiple tools — I didn’t need a separate task tracker for follow-ups or a separate search tool for past conversations.

Get the price quickly.

Which Platform Is Better for My Business?

If your business runs on structured internal meetings, shared agendas, and strict compliance needs, Fellow is a great fit.

But if you’re in sales, client services, or any role where in-meeting performance matters — and you want your AI note taker to actually help you close deals or make faster decisions on the spot — Proactor is the better choice.

For me, the decision was easy: Fellow kept me organized; Proactor helped me win the moment.

What I Liked About Fellow

1. Full meeting lifecycle

Fellow shines in structure. Before a meeting, I could get an AI-generated brief and share an agenda with the team. During the meeting, it recorded and transcribed the conversation in real time. After the meeting, I’d get an AI summary, action items, and even a chaptered playback.

2. AI meeting notes and search

The automatic transcription was accurate, and I liked being able to search across all my past meetings for a keyword, speaker, or date. The “Ask Fellow” feature even let me ask questions about multiple meetings at once.

3. Collaboration tools

I could highlight moments, comment on notes, and use templates for recurring meeting types. For project reviews or sales syncs, this was a time-saver.

4. Security and compliance

Fellow is SOC 2, HIPAA, and GDPR compliant, with features like sensitive content redaction in the Enterprise plan. That’s a big deal if you’re in a regulated industry.

5. Integrations

It connects with Zoom, Google Meet, Microsoft Teams, Slack, Jira, Asana, Notion, Salesforce, HubSpot, and more. The integration with my calendar made scheduling and joining easier.

Where Fellow Fell Short for Me

1. Overwhelming interface — So many features on one screen that I needed time to get used to it.
2. Occasional delays — Sometimes the Note Taker joined late or missed the start.
3. Integration hiccups — A few sync issues with my tools.
4. Learning curve — Deep feature set but not always intuitive.
5. Small bugs — Occasionally old meeting data showed up in the wrong place.

The Bottom Line

If you want structured agendas, solid automatic transcription, and strong compliance, Fellow is a solid choice.

But if you want an AI that thinks with you during the meeting, remembers your conversations across weeks or months, and turns them into action before you forget — you’ll want to try Proactor.

👉 Try Proactor for free — you’ll see the difference in your very next call.